QBO Tech Tip

Review company settings before doing any client work or when setting up a QBO file from scratch.

I made a playlist for hiking; it has music from Peanuts, The Cranberries, and Eminem.

I call it my Trail Mix.

My husband, Jeff Parks, crafts the most awesome playlists. We have a fun little cabin filled with family, friends, and music. Lots of music. Our 1,200 sqft home has 17 connected Sonos devices, and almost always, one of Jeff’s playlists is running. People love his playlists and are constantly asking him to share them, which is easy to do from one Spotify account to another.

Unless you don’t have a consistent naming pattern - naming convention - for your lists.

Numbering in the QBO Chart Of Accounts is turned off by default.

You need to go into the company settings and turn it on.

Which I highly recommend you do!

According to the fortune-cookie logic most people live by, the best things in life are free. That's crap. I have a gold-plated robot that scratches the exact part of my back where my hands can't reach, and it certainly wasn't free.

- Josh Lieb

Silicone Valley Bank took us on a bender!

By this time last week, a chat group I am in was ablaze with the SVB implosion.

The SVB Advils were barely kicking in when GPT threw a party.

It went from 3 percent alcohol to 4. Seemingly overnight.

I was invited to be on The Appy Hour earlier this week.

It was so fun to be hanging out with two of my dear APIAs*, Heather Satterly and Liz Scott. They are super bright, forward thinking, collaborating women. I love being in their presence!

The topic was discussing my app stack: how I choose it and what it does for me.

I had an Doc outline of what we were going to discuss, and I copied my thoughts into the chat as we were going through the webbie. Then this morning I realized it would be of value to share that outline here on my blog.

It’s point form, it’s somewhat messy, it’s incomplete in the scope of choosing your tech stack - but “done is better than perfect”!

It is all relevant to the stage your business is in - it’s all about you!

I often talk about the need to guard your scheduler ferociously.

But I think it’s important to define how you guard it - who you let book, why you let them book and how you let them book.

QBO Tags have so many cool uses, yet I don’t many people who have embraced them.

Actually tags are underrated in many of cloud applications.

don’t know about you, but I find adding a link to text in docs, sheets, emails, slide decks… tedious.

Soooo tedious…

And I do it often. So I looked up the keyboard shortcut - who doesn’t love shortcuts? Now I’m sharing it with you

I still need to do a RightTool deep dive, but I already love the few features I use.

And I want to share with all of you, in two parts, my RightTool journey.

I have barely scratched what this magical Chrome browser extension can do.

I have not taken the time to do a deep dive review on RightTool yet, as I’ve had a lot going on since it came out. I had to move playing with it quite far down on my to-do list.

My accounting friends and colleagues were raving about it, though, and I heard it solved a few QBO issues. I decided I could install the RightTool extension and implement only the issue solvers from which I knew I could benefit. I could put off the heavy lift to explore all the features.

The what if-s, the I’m not sure-s, the we’ve always done it this way and it’s worked out fine-s - they are the attitudes that make it hard to implement change.

Change though - if just taking a different look at the benefits in the near future not the comfort of the time honoured past - would improve the client outcomes immensely.

I recently had the pleasure of interviewing Hector Garcia about RightTool, a QBO navigation tool he developed with Mark Corum and Patrick Cummings.

Eeeek!

Tomorrow some of us are heading to #QBConnect and I am so looking forward to seeing old friends there, and meeting some of you IRL for the first time.

I will be overwhelmed, though - in a great way - as will many of you.

I recently had a quicky Zoom with a lovely woman from my FaceBook Group, The Workflow Wateringhole. She wanted to know the best steps to take to become a professional cloud based bookkeeper. We chatted, I gave her some advice which she said was great and she was going to follow up on it.

I decided to take that conversation from 1:1 and make it 1:many through this post.

It’s how far you go, not how fast.

― T. Rafael Cimino (ish… same concept, slightly different words)

I am a short, flat-footed klutz - I liken myself to a penguin - but that’s okay by me. I’m out there consistently - day by day, year by year. The rhythm of my feet, the time out from the world, the changing face of the seasons - it’s all so soothing.

If you are disorganized in the physical world, you will be disorganized in the cloud one.

Sure, you can search for many things in many ways in the cloud. But even the most robust of search options get dodgy if you don’t have systems in place to organize your digital world.

Operating digitally is as inefficient as operating physically if there isn’t an organized system for it.

It’s a frustrating, time-sucking dog’s breakfast either way.

Are you exhausted right now?

Most folks we know are, right?!

Together, we are all coming off a couple of tough years, and collaborating in an entirely (or mostly) virtual model requires us all to work differently. The old ways don't work as well anymore - we can't just pop our heads over the cubicle walls and ask co-workers “what’s up"?”. Instead, we have to peck things out in an email/Slack/Teams/WhatsApp… or schedule* a Zoom/call them to ask questions. It takes more work. And confusion can often reign supreme.

You are not being hired, you are engaging.

Lucky for you dear reader, this week my email is super quick. I have stuff on the go that I need to put my energy towards.

But I wanted to ship out a quick note reminding you that if you are a business owner, make sure you think like one. And make sure your communications and processes reflect it.

Accounting professionals are uniquely positioned to offer their clients business devastation insurance advice.

To mitigate the total loss of not just their livelihood but also to protect them personally.

I bet you thinking “wait, what isn’t that the role of insurance brokers?”

Yes, but… you should be a partner in this because insurance is based on business valuations and income. But by and large insurance brokers don’t follow up enough on the health of a business and owners almost always don’t take the consequences of misinformation seriously enough.

You are so not alone if you struggle with pricing your products and services!

Even the most seasoned of business owners wonder and worry if they are doing it right.

It’s a fine balance between leaving money on the table and pricing yourself too high on the work you really want.