How to Know When it’s Time to Dump QuickBooks

If you’re a small business, you’re most likely running QuickBooks. In fact, millions of businesses use QuickBooks as their very first accounting system. Why?

For a lot of businesses, QuickBooks is the last accounting system they will ever have to buy because their needs don’t change.

What if Your Business is Growing?

But if your business is growing and evolving, your finance system needs to adapt. Your reporting requirements evolve. More and more people depend on critical reports and financials and need them quicker.

Most businesses respond to these increased expectations by compensating with manual entries, workarounds and the biggest crutch of all…spreadsheets.

As they continue to evolve, they add more workarounds, and more manual, duplicate data entry and more bandaids.  Now they are so in the weeds trying to get basic financials issued each month that they lose sight of how difficult their life has become each month.

How to Know When it’s Time to Dump QuickBooks.

Based on my experience with hundreds of companies, I would like to share with you 5 Warning That Your Company Has Outgrown QuickBooks. We’ll cover the first two Warning Signs in this post and discuss the last three in our next post.

Warning Sign #1 – Monthly Reporting Nightmares

QuickBooks designed its reporting capabilities for very small businesses.   In order to get more complex, meaningful financial reports, all of the data must be exported to Excel, summarized, formatted and printed manually each month.

Change a single amount and you need to repeat the entire process again.

How much time are you wasting taking all of these extra steps each month? What more productive and valuable activities could you be working on instead?

Warning Sign #2 – Disconnected Critical Systems

Let’s face it, as your company grows, your systems become more complex.

You need more systems to manage the operational aspects of your business: customers, time and billing, sales, orders, production, payroll, scheduling, delivery and fulfillment.

QuickBooks was designed to stand alone, creating disconnected silos of information that are very difficult to manage as you grow.

If you are only entering your sales data once a month from your billing system, it’s hard to have any visibility into operations during the month.

Want to Learn More?

If you would like to learn more, we have compiled a free e-Book for you. Simply click here to download.

3 Reasons Why Your Non Profit Needs to Move to the Cloud

Do you think that running your nonprofit today more complex than it was five years ago?  Many of the clients that we speak with do.  Why?

The Madoff scandal of a few years ago, a Ponzi scheme that wiped out billions of value for a lot of wealthy individuals, had a huge impact on charitable giving and non-profits.

More importantly, there have been many reports of organizations, like the Wounded Warrior Project, that have spent fund raining dollars that should have been targeted to their mission, on lavish get together, salaries and travel.

That is why fund raising today has become more complex. Donors expect more information about who they are sending their hard earned dollars to.

Success metrics are powerful, essential tools for demonstrating accountability and transparency. The most well run non-profits use key success metrics to help them focus on their mission and make it sustainable.

According to the most recent Nonprofit Technology survey, many non-profits like yours are using cloud-based software solutions to manage their organizations. If you are like most nonprofits, you probably still have questions and concerns about cloud computing for your critical applications like accounting and financial management.

Get the answers by downloading “Why Cloud Computing Makes Sense for Nonprofits.” Learn why cloud computing offers your organization tremendous opportunities and advantages with limited risk. Discover how the cloud:

  • Enables mobility and remote access for your program manager, grant writers, board members and other stakeholders.
  • Provides real-time organizational visibility to management, board members and auditors, ensure proper stewardship of funds, and comply with federal reporting requirements.
  • Ensures greater protection of sensitive information through state-of-the-art security and disaster recovery.

Get this free white paper now by clicking here.